HIPAA regulation presents a challenge to the health care industries and to the customers. It is created for reforming the health care. As a Healthcare Company VBS recognizes it and is committed to help the clients to achieve HIPAA compliance within the timelines that are recognized by the HIPAA regulations. The governing framework we have created is used for defining and managing the HIPAA initiatives.

Our HIPAA privacy officer facilitates and manages the HIPAA and information security needs of our organization and for our clients. He is responsible for developing and maintaining effective educational programs for training the internal and external clients, which requires HIPAA compliance.

We also understand the fact that the HIPAA regulations are still not been finalized and are subjected to change. VBS’s principle is to make all the reasonable efforts to be knowledgeable and responsive for HIPAA regulations, reduce paperwork, streamline the inefficiencies of the industry, make it easier to identify and bring to court fraud and mistreatment, and enable the workers from all occupations to change their jobs, thus to achieve HIPAA compliance within the mandated timeline.


Our Steps to maintain HIPAA Compliance:

	We have 24 X 7 security personnel manning our office.
	We work in paper less environment.
	All the external drives including floppy disk drives are disabled on each computer.
	No personal is allowed to bring in any floppies, any electronic devices including laptops, PDA.
	No personnel are allowed to bring in or take out any paper or any written documents.
	Every employee is checked on entering and leaving the premises.
	We also have instituted a system where there is random checking on a regular basis.
	Our computers require passwords to start Windows and to use the computers.
	We have firewalls and antivirus software on all the computers and update virus definitions daily.
	Monthly back-ups of computer systems will be done and stored in a locked outbuilding on our property. All lockers used for storage is password protected.
	We have a smoke alarm and a fire extinguisher in our office.
	We currently require all our employees to sign a confidentiality and non-disclosure agreement.
	We maintain up-to-date contractual agreements with all business parties.
	We have instituted security measures to protect the security and integrity of protected information according to HIPAA guidelines.
	We have security services employed to prevent theft and/or vandalism of any information stored on our systems.
	Technical evaluations are performed on a routine basis to make sure all systems meet or exceed specified security requirements.
	All persons, administrators and transcriptionist, who have access to any sensitive information, patient records, or voice files, etc., have the appropriate clearances and have signed confidentiality agreements.
	Our entire work force is trained on privacy, security, and confidentiality. We strive to meet and exceed HIPAA regulations on all matters.